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How to Plan the Ultimate Bus Party: Tips & Tricks image
calender icon2025-04-25 11:09 am | comments icon0 Comments

How to Plan the Ultimate Bus Party: Tips & Tricks

Planning a party seems to be fun, yet it can be a lot challenging. This is also true when it comes to the bus party. When you decide to rent a party bus for a special occasion, it is imperative that you want the party to start on the move to the destination, isn’t that correct?

Well, if you are planning for an unforgettable bus party, you will be overwhelmed by various thoughts and options that you’ll come across. However, you’ll still want to plan your bus party to make it an ultimate experience for your co-travellers.

Well, fret not. This blog post sheds light on how to turn your bus party into an top-notch party experience. We will also shed light on various tips that will allow you to ensure a mesmerizing party experience that will stay fresh in the minds of your co-passengers forever.

The Bus Party: How to Plan an Unforgettable Party on Wheels?

Here’s how you can plan an ultimate bus party for special occasions:

Select the Suitable Vehicle:

Party buses come in different sizes. From 15-20 seaters to 40-45 seaters, there are plenty of options you can choose from, depending on the number of guests you are planning to invite to your party.

Whether your guest list is long or concise, you need an appropriately-sized party bus that can accommodate the number of people you’re inviting. This will further help you ensure a comfortable travel experience for your co-passengers.

Pro Tip:

Rent a party bus that has at least five to six more seats than you think you require. There is always a last-minute plus-one or more. Plus, you don’t want that person to struggle in an already jam-packed situation like it’s rush hour for them.

Create a Budget Like a “Responsible” Adult:

Hiring a party bus can be costly, but when you come up with the right calculations, you’ll be saving a humongous amount of money.

Here’s a breakdown of the pricing you can expect for a party bus:

  • Base Price: This is the amount they will display on their price tag to attract you.
  • Hourly Rate: CityStars Limo and many other reputed rental companies have a minimum hourly rate, charging customers for at least 3 to 5 hours. Hence, you need to plan your bus party accordingly.
  • Driver’s Tip: The chauffeur is the one responsible for your safety. Be generous according to the service and experience you received.
  • Deposits & Fees: Cleaning fees, security deposits, and the unclear “service charge” levied by service providers. Most reputable companies will, however, give you a heads-up on the service charges.

Plan the Route for the Bus Party:

If you don’t have a plan, you’ll end up roaming here and there like a wanderer on a search. Cruising without any aim may sound fun, but it will definitely burn a hole in your wallet when the hourly rate starts stacking up.

You need to plan your stops in advance— bars, clubs, or restaurants, whatever fits the vibe of your trip. You should also ensure that these places have parking spaces for party buses.

Curate a Suitable Playlist:

There’s nothing that sets the perfect tone for a party like the right music. You need a playlist that suits well with the theme of your party, not a set of old and irrelevant songs that would spoil the entire mood for your party.

Create a playlist in collaboration with your guests. A mix of trending songs, throwbacks, or guilty pleasures(Gangnam Style can be a great addition) will maintain the energy and hype for your event.

Furthermore, make sure that the Bluetooth system or aux cord you are using to play music works well. Plus, if your group has a varied taste for music, just assign a DJ with some kind of crowd-pleasing sense.

Stock Your Bus with Refreshments and Drinks:

A lot of limo and party bus companies in Toronto follow the BYOB(Bring Your Own Bottle) policy. Keeping that in mind, you need to ensure that you have enough drinks in stock.

At the same time, you need to be mindful that you’re serving drinks in a moving vehicle. There will be that overenthusiastic individual at a party who may get drunk and end up spilling an entire bottle of wine on the leather seats. 

The best thing you can do to avoid such mishaps is to stick with cans, pre-mixed cocktails, or anything that doesn’t require being mixed by a bartender to serve.

Lay Down Some Essential Ground Rules:

A set of rules means being a spoilsport for your party. However, losing your deposit due to any mishap can also be heartbreaking, isn’t it? Well, this is the main reason why you need to lay some basic ground rules.

You need to place the following rules:

  • No opening the doors or windows while the bus is moving to ensure safety.
  • No messing with the chauffeur, as they are not part of the party; they are just taking you from one place to another.
  • If you throw up, you will be responsible for the cleaning fee.

A little order inside the bus helps you avoid total chaos.

Plan an Exit Strategy:

As the night gets over and you’ve enjoyed a gala time of your life. Now, you might be thinking, how is everybody getting back home? If you haven’t planned an exit strategy, you’ll end up guiding drunk people like a shepherd taking his herd lost in a jungle.

You can plan a few things as mentioned below:

  • Designating a drop-off spot where people can easily get a cab back home.
  • Pre-planning carpools.
  • Booking a return ride.

Wrapping Up

Planning a party inside a party bus takes a lot of effort and time, but it’s worth every penny. Definitely, there will be some issues upfront. Still, there’s no fun without some chaos, right?

Well, if done correctly, the bus party you host will be an ultimate experience that will be a story for many of your guests for years to come. So, what are you waiting for? Go ahead and plan your party wisely.

CityStars Limo brings you a comprehensive range of party buses with different seating capacities. Our party buses are luxurious, sophisticated, and equipped with advanced features and amenities that can be customized as per every occasion. Contact our team now and take your bus party to the next level with us.

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